NaijaVolunteers
Be A Volunteer Today | Openings at a world record event in Lagos
Thursday, April 25, 2013Omoba
Hello Lagosians!!!
We are recruiting volunteers for a public oral health project directed at adolescents and culminating in a World Record Attempt taking place simultaneously at over 300 locations in Lagos on May 23, 2013. Based on the nature of the project, over 3,000 volunteers would be needed to facilitate planning and implementation of the project. This presents an opportunity for volunteers to gain invaluable project management experience, especially since the project is set to break a world record. PLEASE NOTE THAT THIS IS A CHARITABLE SERVICE ATTRACTING NO SERVICE CHARGE FROM THE ORGANIZATION OR VOLUNTEERS. Kindly review the different roles and duties as given us by the organization below.
DESCRIPTION OF ROLES
Logistics Team – The logistics team is responsible
for the co-ordination of onsite logistics (Venue & Core team Co-ordination,
Internal Planning, Partner Sessions, Reception & Registration process), and
logistics (onsite/off-site operations) teams.
1. Assistance to the Head of the Delegate Servicing
(DS) team in logistical management to promote synergy & planning of the
events.
2. Coordinate the overall transport plan, including
management and communication with the transport companies
3. Assistance with Pre-Event Networking & Press
Conferences.
4. On-site Logistics (Venue & Core team,
internal planning, breakaway rooms, partner sessions).
5. Coordination of the on-site Human Resources (HR)
Team (HR Planning & Resource Allocation) and Delegate Servicing Team.
6. Team reception & registration &
logistical management of on-site operations teams.
Ideal Skills/Profile of the Logistics team members
a. Excellent interpersonal & team management
skills
b. Strong ability to multi task
c. Excellent planning/execution skills and solution
oriented attitude
d. A strong and diverse background in communication
External Relations (ER) Team: The ER team is
responsible for fundraising and finding in-kind partnerships to meet the budget
for the Lagos world record project. Below are the duties of the ER team before
and during the world record attempt:
1. Partnership management (Delivery/Servicing,
Partnership Enhancement & Communication).
2. Coordinate with the onsite ER team during the
event and responsible for on-site coordination of externals.
3. Follow-up with Partners/Sponsors & Patrons
post-world record attempt day.
4. Assist in production and design of
project-related publications (Brochures, Website, and Merchandise).
5. Coordination of keynote speakers, government
officials and other dignitaries attending the opening ceremony.
Ideal Skills/Profile of the External Relations Team
members
a) Strong fundraising background and related
competencies (selling and partnership management)
b) A working style that is goal-oriented.
c) A high level of awareness of the external
environment in general, and of the Indian Industry in particular.
d) Excellent communication skills
e) Excellent Presentation skills
Communications Team
This team is responsible for the overall
communication details of the project as well as development of key messages for
all audiences to communicate the project’s core brand identity. The duties of
this team are:
1. Oversee the writing of press releases, copy for
marketing materials, project reports, advertisements, and other related
material.
2. Manage media relations, research editorial
opportunities and build relationships with key industry media players.
3. Work closely with the web manager to ensure
messaging is consistent with overall marketing and communication of objectives
before and after the World Record Attempt.
4. Lead agencies and internal team members, where
appropriate, to execute all communication activities and Public Relations
(marketing materials, advertising, client communications, direct mail,
marketing campaigns, press releases, content for trade publications, etc.).
5. Overall responsibility for social media
marketing.
6. Perform related work as required.
Ideal Skills/Profile for Communications Team
a. PR/Media/Journalism/Advertising backgrounds
would be preferred.
b. Excellent English language skills and creative
writing skills
c. Very good understanding of Web 2.0 and social
media tools
d. A basic awareness of the Media & Public
Relations environment.
e. Basic knowledge of graphics software like Adobe
Photoshop/Corel Draw, HTML editors like MS FrontPage
Delegate servicing team – The delegate servicing
team is responsible for the communication with delegates/stakeholders attending
the world record event on the 23rd of May, 2013. Below are the duties of this
team:
1. Ensuring that each delegate goes back with a
WOW! Experience
2. Ensure all systems are in place for delegates’
needs during the world record event- health, personal, safety etc.
3. Maintain delegate help desk during the world
record event, provide assistance to delegates, being aware of all relevant
information
4. Develop reception systems and work closely with
the Head of logistics.
5. Overall responsibility for all immigration
related support for international delegates (Guinness World Record team from
the UK) attending the event.
Ideal Skills/Profile for Delegate Servicing Team
a. Excellent inter-personal & team management
skills.
b. Strong ability to multi-task.
c. Excellent planning and execution skills,
solution oriented attitude.
d. Excellent relationship management skills
e. Excellent communication skills
Information Systems (IS) Team – The IS team is
responsible for the overall Information Systems that will power the operations
of specifics during the World Record event. Below are the duties of the IS
team:
a. Development & Maintenance of the project
website.
b. Development of the event registration database
c. Planning, developing and implementing the IS
budget, obtaining competitive prices from suppliers where appropriate, to
ensure cost effectiveness.
d. Researching and installing new systems;
e. Ensuring the smooth running of all IS systems
f. Managing crisis situations, which may involve
complex technical hardware or software problems
g. Ensuring the security of data from internal and
external attack and core teams office IS
administration.
h. End-to-End IS planning for the conference
i. Overall responsibility for taking the World
Record event LIVE!
Ideal Skills/Profile of Information Systems team
members
Strong background & experience in:
a. Web-development
b. Networking Technology
c. Database Management Software (Oracle/SQL/Lotus
Notes)
d. Advanced PC/Internet User Skills
e. Operating Systems (Win7/8, X Windows, Unix/Linux
OS, Mac OS)
THE PROJECT ORGANIZERS HAVE AN INCENTIVE PACKAGE FOR ALL VOLUNTEERS
WHO PARTICIPATE.
HOW TO APPLY: LIKE our Facebook page and then click
here: http://on.fb.me/17AdOSV also follow them on twitter @NaijaVolunteers
OR head straight to the registration form:
http://goo.gl/ZIeBL HELP SOMEONE FIND OUT: SHARE !
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